Chart every learner from enquiry to certificate
Scout maps the whole training-provider journey on one platform, built natively for QCTO, SETA, and CHE accreditation. No spreadsheets between the milestones.
One trail, six waypoints, zero handoffs
Every learner follows the same mapped route through Scout. Click a waypoint to inspect the stage, or let it walk the trail for you.
Enquiries
Filter the platform by the regime you run
Scout ships QCTO, SETA, and CHE compliance in the core, not as add-ons. Pick a regime to see the modules that carry its weight.
Click through what a learner sees, and watch Scout fill in
The left is the self-service portal your applicant uses. The right is the same record forming inside Scout, live, as they go. One action, both sides.
Your details
Tell us who you are. This starts your application record.
Choose your programme
Pick what you are applying for. The accreditation regime is set automatically.
Upload documents
Tap each item to attach it. Scout tracks what is still outstanding.
Review and pay deposit
Confirm the summary, then pay the deposit through PayFast to secure your place.
Offer accepted
Your deposit is paid and your place is confirmed. Scout has moved you to registration, no staff re-keying required.
Status: Registered · Stage 04Scout shows each person only their part of the map
Element-level permissions mean the registrar, the finance officer and the applicant open the same system and see different worlds. Switch roles to see who gets what.
Scout at the centre of your stack
Learning, finance, identity and email all flow through Scout. Hover or tap a node to see what crosses the wire.
Six systems, one source of truth
Scout owns the learner record. Each integration reads from or writes to it, so finance, learning and identity never drift apart.
Built for the regime, the region, and the long haul
Accreditation-native
QCTO submissions, SETA reporting and CHE workflows built into the core, not bolted on after.
Localised for SA
SAST timestamps, SA ID handling and local payment rails, PayFast and Xero, out of the box.
Secure by default
Element-level permissions, SSO via Entra and Google, and a full audit trail on every action.
Migration-friendly
Adopt screen by screen with the strangler pattern. No big-bang cutover, no frozen roadmap.
Trusted by South African institutions since 2001
Scout grew up inside real business schools, colleges and training providers. Over two decades on, the same platform runs the enquiry-to-certificate journey for the organisations below.
UCT Graduate School of Business
Our launch customer, and the campus Scout was first built for.
Henley Business School
Running most of the Scout toolkit across its programmes for over a decade.
TSIBA Business School
A non-profit institution delivering accredited business education.
Centre for Coaching
Helped shape the very first version of the software alongside us.
On the Ball College
A long-standing partner across many years of intakes.
Umgeni Water
One of our newest clients, in KwaZulu-Natal.
See the whole route in one walkthrough
A 30-minute demo mapped to your accreditation regime and your current stack. We will show the exact trail your learners would take.